What RISSProp and LeadsOnline actually are, what you have to send them, and how fast.
A practical overview for secondhand dealers in the United States.
Stolen jewelry has to be converted into cash somewhere, and the fastest route is a shop that buys gold. Police departments know this, so almost every jurisdiction that licenses secondhand dealers also requires them to report what they buy. The reports are searchable, so when someone files a burglary report describing a ring, a detective can look for that ring across every reporting shop in the region.
For you this cuts both ways. It is an administrative burden, but it is also what protects you. A shop that reported a transaction properly, captured the seller's ID and photographed the item is a business that cooperated. A shop with no record is a suspect.
RISSProp is part of the Regional Information Sharing Systems, a federally funded network that lets law enforcement agencies share intelligence across jurisdictional lines. Its property module holds pawn and secondhand transaction records so that an investigator in one county can search for property that surfaced in another.
LeadsOnline is a private company that provides the same function commercially, and it is the one most commonly named in municipal ordinances. Thousands of police departments subscribe to it. If your city requires electronic reporting, there is a good chance it requires this specific service by name.
Some jurisdictions require one, some require both, and some accept a plain emailed or faxed form. The only way to know is to ask your local department.
Requirements vary, but nearly every ordinance asks for some combination of:
Reporting deadlines commonly run from twenty four hours to a few business days. Some places require a daily upload even when you bought nothing, so the department knows the silence is real rather than a shop that stopped reporting.
Separately, most ordinances impose a hold period: a window, often ten to thirty days, during which purchased items must stay intact and available for inspection. You may not melt, alter or resell inside it.
Details decay fast. Reconstructing Tuesday's transactions on Friday produces vague descriptions and transcription errors, and if a deadline is twenty four hours you were already late on Wednesday. Capture at the counter, while the item is in your hand.
A dark photo of a pile of chains identifies nothing. Shoot each item separately against a plain background with the distinguishing marks visible. These photos are also what protects you if a dispute arises about what you actually received.
Secondhand dealer regulation is overwhelmingly municipal. Two shops thirty minutes apart can face different systems, different deadlines and different hold periods. If you open a second location, verify the rules again for that address.
If your only copy of a transaction lives in a third party portal, you are one account problem away from having no records at all. Keep your own.
Gold Manager Pro captures the seller's ID, the item details and the photos as part of the normal buying flow, then files the report to RISSProp and LeadsOnline. Nothing to re-enter, and the record stays in your own account.
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